Save Time and Manage Your Exhibitors Automatically Using PheedLoop’s Exhibitor Portal

PheedLoop's June Promo!

Before we dive into the content of this blog post, we’re thrilled to announce PheedLoop’s exclusive promotion for the month of June! Starting June 1st, any new or returning client that signs an Agreement by 4:59 pm ET on June 30th, 2023, will receive 5x Advanced Exhibitor Benefits Packages for FREE!

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Exhibitors play a crucial role in the success of any event. Whether they are showcasing their products in the Exhibit Hall, actively participating in the event, or engaging with attendees and session content, exhibitors bring value to both event organizers and attendees alike. However, managing exhibitors efficiently and ensuring a seamless experience for them can be a daunting task. This is where PheedLoop's Exhibitor Portal comes into play. In this blog post, we will explore how PheedLoop's Exhibitor Management Portal can revolutionize the way you handle exhibitors, saving you time and enhancing their overall experience.

What is Exhibitor Management?

Exhibitor management involves the process of coordinating and overseeing the needs and requirements of exhibitors participating in an event. It encompasses various tasks, such as handling contracts, collecting necessary information, managing booth staff, and ensuring effective communication between organizers and exhibitors. PheedLoop's Exhibitor Management Portal streamlines these processes, making exhibitor management a breeze.

How Can PheedLoop’s Exhibitor Management Portal Help?

PheedLoop’s Exhibitor Management Portal offers a comprehensive set of features designed to simplify exhibitor management and engagement. From creating a centralized hub for exhibitors to automating tasks and enabling easy updates of profile information, PheedLoop's Exhibitor Portal enhances the exhibitor experience and optimizes event organization. Let's explore some key points that highlight the advantages of using PheedLoop's Exhibitor Management Portal.

Create One Hub for Exhibitors to Manage their Experience

PheedLoop's Exhibitor Portal acts as a centralized hub for exhibitors, providing a one-stop-shop for managing their entire event experience. Exhibitors can access important documents, such as insurance requirements, power and rigging guidelines, and general conference information. Additionally, the portal allows exhibitors to upload necessary information, ensuring seamless communication between organizers and exhibitors. By consolidating exhibitor management in a dedicated portal, event organizers can streamline communication and simplify the overall exhibitor experience.

Manage Your Exhibitors with Automated Task Management

PheedLoop's Exhibitor Management Portal offers automated task management, enabling event organizers to create tasks and send automated reminders to exhibitors. This feature ensures that exhibitors stay on track and complete their assigned tasks within designated deadlines. Event administrators can easily manage task approvals through the Task Queue feature, and exhibitors can mark tasks as completed, download associated files, and upload required documents. The portal also allows event administrators to set customized notification reminders for different team members, ensuring efficient task completion and delegation.

Upload Graphics and Update Profile Information that Sync with Event Platforms

PheedLoop's Exhibitor Portal empowers exhibitors to update their company's profile information, including descriptions, addresses, names, and keywords. These updates directly sync with the event's website, mobile app, and virtual portal, ensuring accurate and up-to-date representation. Exhibitors can also upload graphics for their profiles, and the portal provides clear guidelines on graphic dimensions. This feature enhances the exhibitor's visibility and engagement with event attendees across multiple platforms.

Manage Booth Staff and Tickets

With PheedLoop's Exhibitor Management Portal, exhibitors can efficiently manage their booth staff by adding relevant information. This ensures that booth staff members receive event badges and have access to the event app, streamlining their participation experience. Event administrators have the flexibility to designate the number of booth staff allowed per exhibitor, both generally and on a per-exhibitor basis. The portal also facilitates the distribution of registration tickets to exhibitors, enabling them to manage ticket allocation among their staff. This feature is particularly useful when limited tickets, such as gala tickets, need to be distributed.

Manage Contracts and Purchases

PheedLoop's Exhibitor Portal simplifies contract and payment management for exhibitors. Exhibitors can conveniently access and review their contracts within the portal, making it easy to stay informed about their obligations. Additionally, exhibitors can make additional payments directly through the portal, eliminating the need for manual transactions. Event administrators have the capability to add more tickets and products on an individual exhibitor basis, offering flexibility and accommodating exhibitors' evolving needs. Moreover, PheedLoop is continually enhancing the portal, with plans to enable exhibitors to add products and tickets independently in the future, further streamlining the management process.

Wrap Up

Effective exhibitor management is essential for creating successful events, and PheedLoop's Exhibitor Management Portal simplifies and enhances this process. By offering a centralized hub for exhibitors, automating task management, enabling easy profile updates, facilitating booth staff and ticket management, and streamlining contract and purchase processes, PheedLoop empowers event organizers to save time and provide a seamless experience for exhibitors. Embrace PheedLoop's Exhibitor Portal to revolutionize your exhibitor management practices and take your events to new heights.

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